Job Description

1. Planning

- Utilize Company strategies as the basis to prepare personnel forecast and retention while following up budgets for personnel operations.

- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, and absenteeism, retention and turnover rates.

- Provide guidance to management regarding effective utilization of HR capability such as: fulltime employees, contract labor, casual and temporary employees.

Recruitment and Selection

- Design the recruitment and selection process of company.

- Monitor the implementation of recruitment and selection process, co-ordinate with Dept. Managers or upper level management in selection and hiring.

- Maintain the work structure by build-up and updating job requirements and job descriptions for all positions.

- Design and handle Company induction program for new hires.

2. Recruitment

- Manage recruitment plan to make sure filling vacancies as assigned; ensuring the quality of candidates’ selection to meet the company’s requirements;

- Monitor building long-term relationships with past and potential candidates;

- Make plan for improving talent acquisition activities.

3. HR Compliance

- Manage team to make sure all services provide effectively.

·         C&B

·         Compulsory Insurance

·         PIT

·         Other Labor compliance

2. Training and development

- Design and conduct new hired employees’ orientation and induction program to foster positive attitudes toward organizational objectives.

- Co-ordinate with Dept. Managers to analyze training and development needs.

- Provide training to all employees with full information about Company policies and procedures, job duties, working conditions, wages, and opportunities for promotion and employee benefits, health and safety programs…

- Provide HR Basic skills training to factory manager and team-leaders.

3. Performance management

- Co-ordinate with Dept. Managers and BOD to build up and implement Company performance management system for management level and staff level.

- Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees and scheduling management conferences with employees

- Hearing and resolving employee grievances; counseling employees and supervisors.

- Audit human resources practices of HR team and department team for compliance with Vietnamese Labor laws and regulations; provide directions to the team to meet Company standards.

- Organize and conduct employee survey programs.

Internal policy and compliance responsibilities

- Coordinate to establish company policies, regulations, handbook and SOPs relating to business operations for the company.

- Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.

- Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.

- Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement.

- Manage contact with Authorities to make sure company’s handbook, SOPs, regulations and activities compliance with Labor Code and relating documents.

- Build up payment plan; preparing payroll budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.

- Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims.

- Ensure legal compliance by monitoring and implementing applicable human resource state requirements; conducting investigations; maintaining records; representing the organization in dealing with Authorities.

- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

4. Employee relations

- Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

- Represent organization at personnel-related hearings and investigations.

- Negotiate bargaining agreements and help interpret labor contracts.

- Counsel and discipline employees; planning, monitoring, and appraising employee job results.

- Ensure that employees are trained in up to date legal compliance issues.

- Organize re-creational activities such as: team building, year-end party, company events…

- Take responsibility for disciplinary action in line with labor law.

5. Other activities according to job requirements and assigned by superiors.