Job Description

Principal Accountabilities and Key Activities

1. MANAGEMENT

• Define and successfully execute the procurement transactional strategy and objectives.

• Support Business Unit Procurement KPIs, purchase to pay (P2P) as defined and agreed in the scorecard.

• Ensure appropriate procurement policy and global ‘best’ practice guidance is being adhered to, so that Procurement activity is executed in a way which aligns to the Global Procurement vision.

• Conduct resource planning and forecasting based on forward projections of required procurement activity and ensuring deployment of suitably qualified and experienced resource in line with the resource plan.

• Manage appointment and development of all direct reports in line with Corporate Strategy

• Coordinating with Transactional Team activities with other markets across the globe.

• Developing and sustaining transactional processes (PO automation, Purchasing Group reallocations, Background jobs, automation rate increase, supplier consolidation proposals).

• Liaise with local Sourcing Manager and Department Manager to ensure the procurement direction is executed.

• Liaise with Central Planning manager (external purchases).

• Work closely with Global best Practice Manager to improve P2P KPI's (data accuracy, efficiency, etc.)

• Develop & maintain the "Background Job Database" (external, some internal purchases but not deployments related)

• Developing strategy for transactional process simplification and next step for Centralization

• Coordinating price and vendor creation/change processes (IGTP's / PIR's updates) in VPMS or via Esc Master involvement, VDM

2. PURCHASE TO PAY

• Administer the transacting of goods and services through the full P2P cycle ensuring:

• Maintenance and creation of accurate supplier data through vendor master data processes

• Timely and accurate processing of requisitions and POs

• Timely and accurate processing of goods receipt notes (as required)

• Ensure this is carried out through the relevant systems, project systems and other contractual mechanisms that may exist. Including ensuring current processes are efficient.

• Maintain accurate, prioritized, and auditable records of procurement process compliance.

• Execute & monitor ABC analysis on supplier performances, (SLAs, POFR, PO follow up, executing Urging reminders, etc.

3. CUSTOMS CLEARANCE & FREIGHT MANAGEMENT

• Manage import process and customs clearance process in compliance with regulation, accuracy and timely.

• Maintain and improve service level with appointed forwarder.

• Working with Global Freight Category Manager for execution of bidding and selecting right and timely forwarder for markets.

4. SUPPLIER MANAGEMENT

• Support the preparation of supplier performance (evaluation) data for supplier balanced scorecards and preparation for supplier performance management meetings as required.

• Identify key supply risks and support implementation of appropriate mitigating actions. Escalate supply risks as appropriate.

5. BUSINESS PROCESS

• Contribute towards the continuous improvement of Procurement efficiency and reduce costs of the procurement process by participating in the re-engineering of business processes / procedures.

6. REPORTING

• Responsible for timely and accurate management information supporting the reporting of Procurement KPIs